Prepare for cleaning !

How should a janitorial business prepare a cleaning bid? There are two parts to the answer. One deals with the outline you use to demonstrate professionalism; the other deals with the message you send to create interest. Both are important. Let’s tackle the outline issue first. Any professional cleaning bid or janitorial proposal should cover a variety of important topics. These topics should be organized into a logical order so the building owner or property manager can quickly and easily get clear answers to their basic questions. What questions? Well, the primary ones include: Who are you? What do you offer? How are you qualified or experienced for this job? What does your cleaning plan for them consist of in the areas of service schedule, job specifications and task frequencies, etc. What systems, policies or procedures do you have in place to guarantee your work? Other topics needing to be explained in detail in a cleaning bid include invoicing, supplies, equipment, and insurances, as well as, references, length of the agreement and provisions for cancellation. And finally, a cleaning bid should have, whenever possible, insurance certificates, list of references and detailed supporting reports. Your cleaning bid should follow standard formats building owners, property managers and purchasing agents look for when sizing up the professionalism of service contractors. For example, customized cover pages and cover letters provide unique opportunities to demonstrate your attention to details about the company you are bidding on. The outline or structure of a cleaning bid should be clean, thorough, easy to understand and accurate. It should also be without grammatical or spelling errors to further reinforce their opinion of you as a professional with an attention to detail.